It takes effort to plan any event be it a birthday party or and end of year party at the job. It becomes hectic if you as the event holder are already engaged elsewhere. Any event that has over 10 attendees will require seating arrangements, food preparation, and some form of entertainment It would be futile to attempt planning for you to attempt planning your own wedding. Any job is better left to professionals and event planning is no exception. Why would you hire an events planner?
Saves your time
If you have a regular nine to five, you would be hard pressed to collect quotes from caterers, decorators, Deejays, and many other providers. If you decide to go for an event planner, you just have to pick quotes from different planners and leave the rest to them. Your task will be checking on the progress to see whether everything is going smoothly.
When planning an event, you may be tempted to do things as you see fit like selecting your own music playlist with little consideration to the mood of the event. An event planner will bring professionalism and objectivity to the job. He selects the colors, decorations, and every other thing with a practiced eye.
Moving things along during an event is very dependent on the time table. A social event is tricky as friends and family may want to dwell on one segment of the event for too long, especially the speeches. An events planner is able to move things along without embarrassing anyone.
More time on your hands
As an events holder, yours is to be seen and entertain when necessary. This means meeting and greeting. This can be quite a hassle if you have to be involved in arranging and supervising stuff like catering and seating arrangements. Leaving things to an events planner gives you more time for socializing and enjoying the event.
Saving on costs
This is the biggest plus for hiring an events planner. You save costs on purchasing items such as utensils and cloth decorations. An events planner will usually arrange for hiring of tools and equipment which is easier than hiring.
Once you engage an events planner, you step back and leave the hassle of the event to the planner which is his core job. You will meet the planner from time to time to check if there are any hitches. Remember, every job has a specialist and events are best to events planners for convenience and success.
A wedding can be a joyous occasion but it can also leave a big dent in the pocket if you are not well prepared. A common mistake many couples make is focusing more on making the wedding flashy without considering the budget.
You can cut costs for every stage of the wedding from the engagement to the reception. You can have a great wedding on a moderate budget
Save on the engagement
An engagement can be memorable while keeping the cost low. For the wedding ring, it is cheaper to visit a gem dealer, pick a stone and have it cut rather than having a ready-made ring. For the engagement choose a modest place like the local game park instead of a 5 star. Avoid an engagement party.
Sending out invitations
It is possible to have well designed hand written invitations. These will have more pull for the invitees especially if they come with a personal message.
Save on the venue
Venues away from big cities are cheaper. Choose a small town which will have lower rates and cheaper venues as there are fewer events. Booking a wedding during the week instead of the weekend will also get you a lower quote. Be sure to pay for the venue in full and negotiate for a discount.
Save on the reception
The biggest cost items here are food and drinks. Start of by doing away with an open bar. This is often the biggest bill as it is easily abused. The guests can bring their own drinks if the venue allows it. You could try to have friends and family act as caterers instead of hiring a catering firm.
You can assign photography and the music to your college and high school relatives. You will be surprised at the imagination they can put into it.
Save on attire
Be sure to shop as widely as possible for the wedding gown and the groom’s suite. For an extra oomph, there is always an upcoming designer who is willing to cut the price in return for the exposure.
You can do your own hair and makeup or have friends and family do it. It is also a good idea to check out the local beauty school for students willing to try out their skills.
Save on the décor
The best way to save on wedding décor is having a brainstorm with friends and family, experimenting with different ideas. Flower arrangements can be made with the local florist instead of an events planner. For centerpieces negotiate with an art student to craft some for you at reasonable rates.
Events can be dull without decorations. Badly done decorations are no help either. In fact, a good chunk of events costs go towards decorations. A lot of thought must go into decorations to capture the mood while avoiding being the center of attention. There are many considerations to make when buying decorations.
The area to be decorated
The space to be covered by the decorations should be a top considerations so a as to have a good idea on how much of the decorations are needed. Different areas will need different styling. Accounting for all this will give a clear picture of what is to be bought in bulk and whether any special orders will be done.
Is it a social or corporate event? Social events like weddings will have bright, flashy colors to reflect the mood of the day. These could be yellow, red, light green and other gaudy hues. A corporate event will need more somber colors like dark blue, white and black. Coordination of color and style makes an event have a well thought out theme. Social events like weddings or birthday parties require a cheerful look which can be brought out very well by matching clothes and decorations. The trick is making the order for decorations in time as the participants flip flop on their choice of outfits. You can arrange with the event holders not to veer too far from the colors you choose.
There are many sources of decorations. Many businesses doing events planning or catering will have them. However, the best source remains the internet if you are handling the decorations yourself.
Why buy events decorations online?
Buying online will save you time and cost. The internet is home to thousands of decorations’ vendors both locally and internationally. You can browse thousands of types of decorations very easily. SHOP.COM are great starting points.
This is the biggest factor in determining how much and what quality you can get. If your budget is tight you have to be creative with your sources. There are places you can get quality used decorations which are still in workable condition. Remember that many people will not bother to keep decorations after an event is done, so you can get them as good as new. You may also get a discount if the decorations are part of the event planner’s package. Buying in bulk will also give you the chance to negotiate for better offers and discounts. This
Welcoming a bundle of joy into the world is a miraculous moment for any couple. A baby shower is often called for to celebrate this moment. A baby shower can follow the format of any other party with the exception that the theme is the baby. It is an opportunity to get creative with gifts as the baby use them at one point or another. You can make a baby shower more interesting with a few tips.
A baby shower is more intimate than the regular parties. Very close friends and family can be invited. Do not feel tempted to tag along your friend who might need introductions to the parents. Remember this is not a birthday party so keep the guest list short.
It’s about the baby by grown ups
As much as the occasion revolves around the baby, the guests are grown up. If you are organizing a baby shower, do everything to keep it interesting. Have food and drinks, play games and generally make for good cheer. After all, you are celebrating. However, it is considerate to keep the feeding and drinking to a minimum. Allowing the baby shower to degenerate is also a bit disgraceful. Have the baby shower in the day hours to allow the family their rest time. If possible, the mom and dad should not have to hassle keeping the guests comfortable. Consider that the mom at this stage gets tired easily.
Remember the mother
As an organizer of the baby shower, remember it could not be possible without the mother. Make her feel appreciated. A shopping voucher is a thoughtful gift as she can pick what she wants in her own time.
A baby shower is not complete without the gifts. It pays know in advance whether it is a boy or girl. There are many ideas for gifting either boy or girl. Some neutral gifts include baby cards, swaddle packs, towels, night lights and much more. If you are short of ideas, look up the net and you will not lack for ideas. It is also considerate to be practical, do not bring gifts suitable for a 2 year old. This is a common mistake when choosing toys. It is better to keep off toys and think more of items that are useful in clothing and feeding the baby.
A baby shower shows appreciation for both parents and the baby. It will take good gifting ideas and a bit of etiquette to organize one, but if done in the right manner it is a great time to bond.